Axis International Corporation

1. Philosophy

Axis International Co., Ltd. (hereinafter referred to as “our company”) has a corporate philosophy of “make people happy with IT” and work on business activities to realize a rich society by providing products and services related to information technology. When providing products and services related to information technology, our company handles a large amount of personal information, including customers, and conducts business. Therefore, we recognize that once an accident such as a leak of personal information occurs, we may cause a serious situation that may shake the business foundation. Proper use and protection of personal information is the foundation of our business, and employees and everyone else involved in our company must recognize the importance of protecting personal information and strive to maintain and manage it. We declare that we will establish a management system on personal information protection and work on protection of personal information.

2. Policy

We will comply with relevant laws and regulations and other norms regarding personal information such as clients and business partners who handle products and services related to our business, and take account of international trends and voluntarily Rules and systems, and declare that they will be implemented and maintained to contribute to the advocacy of stakeholders. As a company trusted by customers, in providing products and services, we aim to earn the trust of customers and contribute to business development by appropriately managing personal information and preventing incidents. will do. We will work on a personal information protection management system based on the policy set out below.

(1) Complying with related legal requirements and other requirements (contracts, agreements, etc.).
(2) Complying with applicable requirements related to the management system.
(3) Establishing, implementing, operating, monitoring, reviewing, maintaining and continuously improving a management system to improve performance.
(4) Assessing the impact of our business activities on risks and opportunities, and set goals for important items to the extent that is technically and economically possible.
(5) Disseminating the importance of all employees and related personnel and continuously carry out education and awareness raising activities.
(6) The policy will be communicated in writing to all employees and will be disclosed outside the company.
(7) Acting as a company-wide activity, recognizing the necessity to promote activities with priority, especially for the following items, in all phases of our business activities.
1) In order to obtain information, it is in principle to obtain consent from the person who has personal information.
2) We do not acquire personal information by an unauthorized method.
3) The Company clearly defines the purpose of use to the extent necessary for business operation and appropriately acquires, uses and provides personal information. Within the scope of the purpose of collection, only the person in charge will use the acquired personal information only when it is necessary for business, and will take measures not to use it outside the purpose.
4) We will keep personal information accurate and up-to-date, and strive to prevent, correct or prevent unauthorized access to personal information, loss, destruction, falsification and leakage of personal information.
5) We will respond promptly and in good faith to inquiries, complaints, disclosures, etc. regarding personal information from clients.
6) We handle personal information within the scope of the purpose of use specified to the requester. In addition, we never disclose or provide personal information provided by the requester to a third party, without the case we have a requester's consent or rightfulness.
7) We never remove the contents of consultations and requests other than the requester or the adviser.
8) As a rule, we will only contact the designated contacts.
9) Responsible for storage management and disposal of forms and records received upon consultation and request.

3. Basic Policy on the Proper Handling of Personal Numbers and Specified Personal Information

(1) Name of business
Axis International Corporation
(2) Compliance with relevant laws, regulations, guidelines, etc.
With regard to the handling of personal numbers and specified personal information (hereinafter referred to as “Specified Personal Information, etc.”), we shall comply with the “Act on the Use of Personal Information to Identify Specific Individuals in Administrative Procedures” (My Number Act), the “Guidelines for the Proper Handling of Specified Personal Information (Business Operators' Edition)”, the “Act on the Protection of Personal Information” (Personal Information Protection Act), and the guidelines of each government agency. The “Act on the Protection of Personal Information” (Personal Information Protection Act) and the guidelines of the relevant ministries and agencies shall be complied with.
(3) Purpose of Use
We will use the Specified Personal Information, etc. provided to us for the following purposes.
(4) Security Control Measures
We shall implement safety control measures to prevent leakage, loss, deletion, or damage of personal information. In addition, we shall prepare appropriate measures to deal with accidents related to personal information and to prevent the spread of damage. The security control measures taken by the Company include the conclusion of appropriate contracts with and supervision of contractors and employees.
(5) Outsourcing Handling
We may outsource the handling of specified personal information, etc. to a third party. In such cases, the Company will exercise necessary and appropriate supervision over the consignee in accordance with the Number Law and the Personal Information Protection Law.
(6) Continuous Improvement
We will strive to continuously improve our handling of Specified Personal Information, etc.
(7) Disclosure of Specified Personal Information, etc.
When we receive a request from the person concerned or his/her representative for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to a third party of said specified personal information, etc., we will respond without delay, except as otherwise provided by law.
Establishment: December 26, 2022
Hiromi Nakatani, Representative Director AXIS International Corporation

4．Scope of Application

Handling of all personal information handled in our business

5．Handling of personal information

(1) Purpose of use of personal information
We will use personal information within the scope of the following purposes of use.
(2) Matters concerning retained personal data or records of provision to a third party
Name and address of the organization, name of the representative Axis International Corporation
6F Tsukiji Ogawa Building, 7-10-2 Tsukiji, Chuo-ku, Tokyo 104-0045, Japan
Hiromi Nakatani, Representative Director
Personal Information Protection Manager
Hiromi Nakatani, Personal Information Protection Manager
Personal Information Protection Officer Yuki Noguchi
Purpose of Use of Retained Personal Data
With regard to personal information held by the Company, the individual or his/her representative may request disclosure of “notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, deletion, suspension of provision to third parties, and record of provision to third parties”.